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Convert Excel to PDF

Convert Excel documents to high-quality PDFs with ease — no formatting issues or complexity.

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Or drag and drop PDF files here

Why Convert Excel to PDF

Excel files may appear differently on various devices. Converting them to PDF ensures that the original layout remains intact and can be shared securely.

For business documents, reports, and quotations, PDF is the preferred standard format due to its high compatibility and security.

The Excel → PDF converter from PDFNavi works directly in your browser without any software installation — fast, secure, and easy to use.

Prepare Your Excel File for a Failure-Free PDF Conversion

Unlike Word or Hangul, Excel doesn’t have clearly defined page boundaries, so converting as-is can often split tables in half or push content onto unexpected pages. Before uploading to PDFNabi, please check ‘Print Preview’ in Excel just once.

In the preview, confirm that your content fits neatly on the intended pages. If needed, use ‘Page Break Preview’ and adjust the blue boundary lines—this helps you get a much cleaner PDF result.

  • If your content is too wide: In Excel, go to [Page Layout], change the paper orientation to Landscape, save, and then upload.
  • If you want everything on a single page: Apply the print scaling option 'Fit Sheet on One Page', save the file, and it will carry over to the PDF conversion.

Convert Multiple Excel Files at Once

Need to convert dozens of Excel files with the same format—like monthly reports or quotations—into PDFs? Doing it one by one takes too long.

PDFNabi supports multi-file processing. When clicking ‘Choose files’, hold Ctrl (Cmd on Mac) to select multiple Excel files, or drag and drop them all at once. Every file will be converted quickly in order.

  • Drag & drop: Just select the files in a folder and drop them onto the tool page—done.
  • Batch download: Once conversion is finished, you can download everything at once as a compressed ZIP file instead of saving each file individually.

Share Documents Perfectly Without Layout Breakage

If you share an Excel file directly, the recipient’s Excel version may cause formula errors, or the layout may shift because a font is missing. On mobile, tables can easily become messy.

Converting to PDF solves these issues. Your fonts, cell widths, and chart shapes are saved exactly as they appear, so the recipient sees the same layout on a phone, tablet, or PC.

  • For number-sensitive documents like quotations or invoices, convert to PDF so values can’t be casually edited.
  • If you used special fonts, PDF conversion is essential—your document will still look correct even if the recipient doesn’t have the font installed.

Frequently Asked Questions (FAQ)

My Excel file has multiple sheets. Will they all be converted?+

Yes. By default, every sheet that contains data is converted into consecutive PDF pages. If you only want a specific sheet, keep only that sheet and save the file under a new name before uploading.

What happens if the Excel file is password-protected?+

Password-protected Excel files can’t be converted because the server can’t read the contents. Please remove the password, save the file, and upload again.

Is it safe to upload internal company documents?+

No need to worry. PDFNabi prioritizes security. Uploaded Excel files and converted PDFs are automatically and permanently deleted from the server within 1 hour after processing is complete. No one can open your files.

Will formulas or macros (VBA) work in the PDF?+

No. A PDF is like ‘electronic paper’. Excel formulas and macros are removed, and only the visible ‘results’ are saved as text and images. If you need calculations, you should share the original Excel file.

Are there limits on file size or the number of files?+

This is a 100% free service, and we don’t impose artificial limits on usage count or file size. Convert large files or many files as needed.